Privacy policy – COPx Global

1. Introduction

COPx Global ("COPx", "we", "us", or "our") is committed to protecting your personal data and respecting your privacy. This Privacy Policy explains what personal information we collect, how we use it, and your rights in relation to it.

We are a global movement enabling communities worldwide to take climate action. Our website is operated at www.copx.global.

Please read this policy carefully before using our website or signing up to our communications.

2. Who We Are

The data controller responsible for your personal information is:

Club of Rome

Lagerhausstrasse 9

8400 Winterthur

Switzerland

Contact: community@copx.global Website: www.copx.global

3. What Information We Collect

We collect the following personal data from you:

Information you provide directly:

First name
Email address
Any additional information you voluntarily include when contacting us (e.g. via media or partnership enquiries or blog submission)

Information collected automatically:

IP address and browser type (via standard web server logs and cookies)
Pages visited and time spent on the site
Referring website or search terms used to find us

4. How We Use Your Information

We use your personal data for the following purposes:

To add you to our mailing list and send you updates, news, and information about COPx events and initiatives
To place your community on our global organiser map (if you register as a COPx organiser)
To respond to your enquiries, including media and partnership requests
To improve and maintain our website
To comply with legal obligations

Legal basis for processing (where applicable under GDPR and similar legislation):

Consent – where you have actively opted in to receive communications from us
Legitimate interests – where we process data to operate and improve our platform, provided this does not override your rights
Legal obligation – where we are required to process data by law

5. Mailing List

When you sign up to our mailing list, you are consenting to receive email communications from COPx Global. You may unsubscribe at any time by clicking the unsubscribe link included in any email we send, or by emailing us directly at community@copx.global

We will not send you marketing communications from third parties without your explicit consent.

6. How We Share Your Information

We do not sell, rent, or trade your personal data.

We may share your data with:

Service providers – third-party platforms that help us operate our website and send emails (e.g. email marketing tools, hosting providers). These providers are contractually required to protect your data and may not use it for their own purposes.
Legal authorities – where we are legally required to disclose information.

If you are listed as a COPx organiser, your participation and general location (community/region) may be displayed publicly on our website. We will not publish personal contact details without your consent.

7. International Transfers

COPx Global operates internationally. If you are located in the European Economic Area (EEA) or United Kingdom, please be aware that your data may be transferred to and processed in countries outside the EEA or UK. Where this occurs, we take steps to ensure appropriate safeguards are in place, such as standard contractual clauses approved by the relevant authorities.

8. How Long We Keep Your Data

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected:

Mailing list data: retained until you unsubscribe or request deletion
Organiser registration data: retained for the duration of your involvement and for a reasonable period thereafter
Contact enquiry data: retained for up to two years

9. Cookies

Our website may use cookies and similar tracking technologies to improve your browsing experience and analyse site traffic. These may include:

Essential cookies – necessary for the website to function
Analytics cookies – to understand how visitors use our site (e.g. via Google Analytics or similar)

You can manage your cookie preferences through your browser settings. Please note that disabling certain cookies may affect the functionality of the website. You can see our full cookie policy here.

10. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

Right of access – to request a copy of the personal data we hold about you
Right to rectification – to correct inaccurate or incomplete data
Right to erasure – to request deletion of your data ("right to be forgotten")
Right to restrict processing – to ask us to limit how we use your data
Right to data portability – to receive your data in a structured, machine-readable format
Right to object – to object to our processing of your data
Right to withdraw consent – where processing is based on consent, you may withdraw it at any time

To exercise any of these rights, please contact us at info@copx.global. We will respond within 30 days.

If you are based in the EEA or UK and believe we have not handled your data appropriately, you have the right to lodge a complaint with your national data protection authority.

12. Links to Other Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to read their privacy policies independently.

14. Contact Us

If you have any questions or concerns about this Privacy Policy or how we handle your data, please contact us:

Email: community@copx.global Website: www.copx.global